---
title: "Managing Your OnceHub Integration With Google Workspace"
description: "This guide explains how to navigate your Google Workspace integration in OnceHub and manage related scheduling features effectively."
url: "https://help.staticso2.com/user-integrations/google-calendar-connection/managing-your-oncehub-integration-with-google-workspace"
---

This guide explains how to navigate your Google Workspace integration in OnceHub and manage related scheduling features effectively. Each section details specific functionality and provides instructions for customizing your workflow.

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## Accessing the OnceHub Integration with Google Workspace

[Section titled “Accessing the OnceHub Integration with Google Workspace”](#accessing-the-oncehub-integration-with-google-workspace)

To manage your Google Workspace integration:

1. Click on your profile picture in the top right.
2. Select **User Integrations** from the dropdown.
3. Click on the **Google Workspace** tile.

***

## Offering Google Meet to Guests

[Section titled “Offering Google Meet to Guests”](#offering-google-meet-to-guests)

You can toggle whether your guests can choose Google Meet as a video conferencing method when booking meetings with you.

***

## Sending Emails from Your Mailbox

[Section titled “Sending Emails from Your Mailbox”](#sending-emails-from-your-mailbox)

You can toggle whether scheduled meeting emails to guests should:

* Be sent from your connected Google Workspace mailbox.
* Or, use the default sending address (<mailer@oncehub.com>).

Adjust this setting to align email communications with your organization’s branding.

***

## Creating Events in Your Google Calendar

[Section titled “Creating Events in Your Google Calendar”](#creating-events-in-your-google-calendar)

You can use the **Calendar Events are Created In** setting to control where appointments are added in your connected account. You can choose from:

* The primary calendar.
* Any sub-calendars you have created.
* Calendars that are shared with you, where you have at least read and write permissions.

***

## Retrieving Busy Time from Google Calendars

[Section titled “Retrieving Busy Time from Google Calendars”](#retrieving-busy-time-from-google-calendars)

You can use the **Busy Time Is Retrieved From** option to determine how OnceHub retrieves your busy time. This option lets you choose one or more sub-calendars, including:

* Sub-calendars you’ve created within your Google Workspace account.
* Calendars shared with your Google Workspace account, as long as they have at least Read-only permissions.

### When are Google events treated as busy in OnceHub?

[Section titled “When are Google events treated as busy in OnceHub?”](#when-are-google-events-treated-as-busy-in-oncehub)

* **Free:** OnceHub will not read this time as busy.
* **Busy:** OnceHub reads this time as busy and blocks availability.

You can connect additional secondary calendars to retrieve busy times. For step-by-step guidance, refer to the [**Connecting a Secondary Calendar article**](https://help.staticso2.com/user-integrations/basics-user-integrations/connecting-secondary-calendar).

***

## Copying Meetings to Sub-Calendars

[Section titled “Copying Meetings to Sub-Calendars”](#copying-meetings-to-sub-calendars)

You can use the **Calendar Events Are Copied To** option to automatically copy meetings to specific sub-calendars. Whenever a meeting is scheduled, the specified sub-calendar(s) will be added as guests to the calendar event.

This option lets you choose one or more sub-calendars, including:

* Sub-calendars you’ve created within your Google Workspace account.
* Calendars shared with your Google Workspace account, as long as they have at least Read-and-write permissions.

***

## Cancelling and Updating OnceHub Bookings Directly in Google Calendar

[Section titled “Cancelling and Updating OnceHub Bookings Directly in Google Calendar”](#cancelling-and-updating-oncehub-bookings-directly-in-google-calendar)

With the Two-Way Sync toggles, you can easily update bookings directly from your Google Calendar. The two toggles allow you to do the following:

1. **Cancel Meetings:** Cancel bookings by simply deleting the corresponding calendar event.

2. **Update Meetings:** Easily make adjustments to existing bookings directly from your Google Calendar.

   * **Reschedule Meetings:** Change the time of a booking by moving it’s calendar event.
   * **Update Meeting Locations:** Change the Meeting Location by updating the location field in the calendar event.
   * **Allow Meeting Overlap:** Change your calendar event status to free or busy to define whether meetings can overlap.

Please see our article on [**Allowing for Meeting Overlaps with Booking Calendars**](https://help.staticso2.com/activities-analytics/activity-management/meeting-management/allowing-for-meeting-overlaps-with-booking-calendars) if you would like to know how it works.

***

## Caching Busy Time for Faster Scheduling

[Section titled “Caching Busy Time for Faster Scheduling”](#caching-busy-time-for-faster-scheduling)

When you enable this option, OnceHub stores your busy time temporarily, so it doesn’t need to fetch updates from your calendar in real-time every time someone interacts with your booking links. This allows OnceHub to provide a faster and smoother scheduling experience.

**Note:** We only retrieve whether you’re marked as **busy** or **free** on your calendar and do not access any event details, ensuring your privacy.