---
title: "Configuring Your First Booking Calendar"
description: "Booking Calendars simplify scheduling by letting you manage and share your availability, making it easy for guests to book time with you."
url: "https://help.staticso2.com/human-engagement/booking-calendars/introduction-to-booking-calendars/configuring-your-first-booking-calendar"
---

**Booking Calendars** simplify scheduling by letting you manage and share your availability, making it easy for guests to book time with you. This guide covers how to create, edit, and share your **Booking Calendar**, including embedding it on your website for client access.

As part of the onboarding process, a **personal Booking Calendar** is automatically created for you on your Home page. You can:

* **Use the Personal Calendar:** Customize the existing calendar to match your preferences.
* **Create a New Calendar:** Create a fresh calendar from the Booking Calendar Lobby.

The Booking Calendar Lobby also allows you to rename, duplicate, or delete calendars as needed.

***

## Configure Basic Settings

[Section titled “Configure Basic Settings”](#configure-basic-settings)

**To configure your Booking Calendar:**

1. Open the Booking Calendar Lobby from the left-hand menu.
2. Select your existing calendar or click **Create booking calendar** on the right to start a new one.

**Begin by setting up essential details for your calendar:**

* **Set the Subject:** Enter a descriptive name for your **Booking Calendar** that reflects the type of meeting you’re offering, such as “Client Consultations” or “Team Sessions.”
* [**Meeting Duration**](https://help.staticso2.com/human-engagement/booking-calendars/booking-settings/booking-calendar-meeting-durations)**:** Choose the duration of the meeting (e.g., 15, 30, or 60 minutes).

The remaining settings in the **Booking Settings Tab** are configured automatically:

* [**Hosts and Co-hosts**](https://help.staticso2.com/human-engagement/booking-calendars/booking-settings/booking-calendar-meeting-types)**:** You are automatically assigned as the host of the **Booking Calendar**.

* [**Availability and location**](https://help.staticso2.com/profile-management/availability/configuring-profile-level-availability-for-booking-calendars)**:** By default, your availability and location is pulled from your profile settings:

  * **Default Availability:** Initially, your calendar matches the availability set in your profile.
  * **Customizing Booking calendar-Specific Availability:** If the **Booking Calendar** requires unique availability, you can customize these settings directly within the calendar.

* [**Time Slot Settings**](https://help.staticso2.com/human-engagement/booking-calendars/booking-settings/booking-calendar-timeframe-and-timeslot-preferences)**:** Define the spacing between available timeslots, choose how much advance notice you need, and how far in advance guests can book.

***

## Default Booking Form Fields

[Section titled “Default Booking Form Fields”](#default-booking-form-fields)

Each Booking Calendar includes a customizable **Booking Form** with default fields to collect guest information. You can add additional fields in the **Booking Form Tab** as needed.

By default, the following fields are included in the **Booking Form**:

* **Full Name:** Collects the guest’s name.
* **Email Address:** Used for sending booking confirmations and notifications.
* **Meeting Location:** If multiple meeting locations are set up in your account, guests will see options such as in-person, video, or phone during booking.
* **SMS Notifications:** If SMS notifications are enabled for the Booking Calendar, guests can opt in to receive booking-related messages during the scheduling process.

***

## Default Guest Notifications

[Section titled “Default Guest Notifications”](#default-guest-notifications)

Each **Booking Calendar** comes with these standard guest notifications:

* **Meeting Confirmation**: Sent upon successful booking.
* **Meeting Reminder:** Reminds your guests of the upcoming meeting, sent by default 1 hour before the scheduled meeting.
* **Meeting Rescheduled:** Alerts guests of schedule changes.
* **Meeting Reassigned:** Notifies guests of a new host.
* **Meeting Cancellation:** Confirms meeting cancellations.

These notifications are configured automatically, but you can set up advanced notification workflows with additional options. For more on customizing customer notifications, see [**Booking Calendar Guest Notifications**](https://help.staticso2.com/human-engagement/booking-calendars/notifications/booking-calendar-guest-notifications).

You can also configure the notifications you receive as a host or co-host in the **User Notifications** section of your profile.

***

## Sharing Options

[Section titled “Sharing Options”](#sharing-options)

Make it easy for clients to schedule with you using these sharing options:

* **Share a Link:** Generate a direct link for clients or add it to your email signature.
* **Embed on Website:** Place the calendar on your website, allowing clients to book directly from your page.

For detailed instructions on how to share or embed your **Booking Calendar**, refer to the [**Sharing and embedding your Booking calendar**](https://help.staticso2.com/human-engagement/booking-calendars/sharing-embedding/share-and-embed-your-booking-calendar) help page.